Upon establishing the transport framework, organizers must ensure that Planning occurs promptly and efficiently. An integrated approach will ensure that efforts do not occur in a vacuum. Senior managers must impress upon each functional area that the level of cooperation between areas will determine ultimate success. Cooperation at this point builds the relationships that are the key to effective teamwork — indeed, they are a rehearsal for the teamwork that must exist during the event.

Five Tool Group is experienced in the effective management of event project plans. For 20 years, we have demonstrated an unparalleled ability to coordinate the efforts of transport teams — large and small — and to work with all functional areas and external groups to ensure that everyone is “on the same page.” Writing operations plans, securing vehicles, identifying equipment requirements, producing training materials, finalizing contracts, preparing schedules — these are among our key Planning duties.

While seldom glamorous, the effective management of project planning is critical to the success of all events. Experience proves all too well that, where transport is concerned, “to fail to plan is to plan to fail.”